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Searching the machine's address book for the destination and selecting it

1Press [Search Dest.].

Operation panel screen illustration

2To search by destination name, press [Name]. To search by e-mail address, press [Email Address].

To search by folder name, select the [Folder] tab, and then press [Folder Name].

You can also search by combining [Name] and [Email Address].

3Enter the beginning of the destination name.

4Press [OK].

5If necessary, press [Advanced Search] to specify the detailed search criteria, and then press [OK].

6Press [Start Search].

Destinations that match the search criteria are displayed.

7Select a destination.

To send the file by e-mail, select [To], [Cc], or [Bcc].

8Press [OK].

Note

  • If [LDAP Search] is set to [On] in the [Administrator Tools] tab under [System Settings], check that [Address Book] has been selected before executing the search.

  • Search criteria that appear in [Advanced Search], such as [Name], [Fax Destination], [Email Address], and [Folder Name], are registered in the machine's address book. For details, see "Registering Addresses and Users", Connecting the Machine/ System Settings.

  • By pressing [Advanced Search], the following criteria appear:

    • [Beginning Word]: The names which start with the entered character or characters are targeted.

      For example, to search for "ABC", enter "A".

    • [End Word]: The names which end with the entered character or characters are targeted.

      For example, to search for "ABC", enter "C".

    • [Exact Match]: The names which correspond to an entered character or characters are targeted.

      For example, to search for "ABC", enter "ABC".

    • [Include one Word]: The names which contain an entered character or characters are targeted.

      For example, to search for "ABC", enter "A", "B", or "C".

    • [Exclude Words]: The names which do not contain an entered character or characters are targeted.

      For example, to search for "ABC", enter "D".

  • By pressing [Details], you can view details about the selected destinations.

  • Up to 100 destinations can be displayed as search results.

  • When the specified destination is updated using the Central Management function, the spooled documents are sent to the destination after updating.

  • For details about Central Management, see "Administrator Tools", Connecting the Machine/ System Settings.

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