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Encryption and Signature for Internet Fax/E-Mail

For security, this machine can apply encryption and/or electronic signatures to the Internet Faxes/e-mails.

Use of encryption and/or electronic signatures helps prevent e-mail spoofing and information leakage.

Encryption and electronic signatures can be used with the following functions:

You can configure whether to apply encryption and/or a signature to Internet Faxes/e-mails for each function.

In addition, you need to configure the encryption and signature settings on Web Image Monitor in advance.

For details about e-mail encryption and an electronic signature, see Security Guide.

Note

  • E-mail encryption and electronic signatures are not available with standard transmission to Internet Fax destinations. Encryption is only available for forwarding, routing, or transferring to Internet Fax destinations.

  • Encrypted e-mail cannot be broadcasted. When specifying multiple destinations, broadcasted documents are sent one by one in the order in which the destinations were specified.

  • This machine cannot receive e-mails encrypted with S/MIME. When configuring the S/MIME encryption settings, you should confirm that the receiver can receive S/MIME-encrypted e-mail.

  • For details about how to specify encryption and electronic signature settings, see the following:

  • If a certificate has expired while transferring e-mail from the server to a destination, the destination might not be able to receive the e-mail. For details about a certificate, see Security Guide.

  • If a certificate has expired while forwarding or routing Internet Faxes or e-mails, an error notification e-mail is sent to the originator or the end receiver.