Send Settings

Select whether or not to compress black and white scan files.

Default: [On]

Compression reduces the time required for transferring the scan file.

The actual time required for file transfer will vary depending on the file size and network load.

You can select the data compression method from [MH], [MR], [MMR], or [JBIG2].

Default: [MH]

Specify whether or not to compress multi-level (grayscale / full color) scan files.

Default: [On]

If you select [On], you can specify the compression level between one and five.

The image quality is better for lower compression, but the time required for file transfer increases accordingly.

The actual time required for file transfer will vary depending on the file size and network load.

Select the compression method for compressing image data when creating high compression PDF files.

Default: [JPEG]

Select compression level when creating high compression PDF files.

Default: [Standard]

Specify the blank page sensitivity level for scanning originals to create PDF files with OCR text information.

You can select a detection level from one to five.

The default level is two.

If you set the sensitivity level to one, the machine determines a page is blank only if it is completely blank.

If you set the sensitivity level to five, the machine determines a page is blank even if it has slight smears or spots.

Select whether or not to limit the size of an e-mail to which an image is attached.

Default: [On], 2048KB

When [On] is selected, enter the size limit (128-102400 KB) with the number keys.

The size of an e-mail is limited to 44300 KB without the optional HDD installed, even if you have specified a limit that is over 44300 KB.

When the SMTP limits the size, match that setting.

This function is effective only when [On] is selected for [Max. Email Size].

Select whether or not an image exceeding the size specified in [Max. Email Size] should be divided and sent using more than one e-mail.

Default: [Yes (per Max. Size)], 5

When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2- 500) with the number keys.

For a file specified as [Multi-page], the image is divided at page breaks within the specified maximum size if [Yes (per Page)] is selected.

When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software.

When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

Set the maximum e-mail size within the capacity of the SMTP server.

Select whether to insert additional e-mail information such as a title, document name and sender's name.

If you select [On], select one of the following 23 languages:

English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, Hangul, Catalan, Turkish, Greek and Brazilian Portuguese.

Default: [On], [English]

The e-mail text which is a template cannot be changed.

Sets the number of digits for the serial number to be used as the name of a single-page file.

Default: [4 Digits]

Specify the e-mail setting for sending stored files. You can select [Send File] or [Send URL Link]. This setting can be used for the following:

Default: [Send File]

• Send File

  Sending Stored Files by E-mail

• Send URL Link

  Simultaneous Storage and Sending by E-mail

If you select [Send File], actual files are attached to e-mails.

If you select [Send URL Link], URL links to file locations are attached to e-mails.

If [Send URL Link] is selected in [Stored File Email Method], a phishing warning may appear after you receive a stored file e-mail, depending on your e-mail application. To prevent phishing warnings appearing after you receive a stored file e-mail, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.

If an e-mail subject is not entered on the machine's control panel, the default e-mail subject is applied when scan files are sent by e-mail.

Select whether to use the host name or a specified text as the default e-mail subject.

Default: [Host Name]

If you select [Host Name], the host name configured on the [Interface Settings] under [System Settings] is applied.