Fax Function

The machine administrator can specify this.

In [Facsimile Features], you can specify whether or not to display destinations and sender names by setting "Switch 04, Bit No. 4" and "Switch 04, Bit No. 5" in [Parameter Setting], under [Initial Settings]. Configuring this setting helps prevent information leakage because unauthorized users cannot read destinations and sender names on both the sending and receiving side.

For details, see "Facsimile Features", Fax.

The file administrator can specify this.

In [Facsimile Features], you can specify which users can manage fax files stored on the hard disk by setting [Stored Reception File User Setting] to [On], under [Reception Settings]. To access the machine over the network, specified users must enter their user codes or login user names and passwords. Only authorized users can manage fax files stored on the hard disk.

For details, see "Facsimile Features", Fax.

When user authentication is specified, the Journal is not printed to prevent the personal information in transmission history from being printed automatically. Also, if more than 200 transmissions are performed, transmissions shown in the Journal are overwritten each time an additional transmission is performed.

To prevent the transmission history from being overwritten, perform the following:

• In the Initial Settings menu under Facsimile Features, specify "Switch 03, Bit 7" in [Parameter Setting] to automatically print the Journal.

• In the Initial Settings menu under Facsimile Features, specify "Switch 21, Bit 4" in [Parameter Setting] to send the Journal by e-mail.

For details, see "Facsimile Features", Fax.