This section describes the user tools in the Administrator Tools menu under System Settings.
Administrator Tools are used by the administrator. To change these settings, contact the administrator.
We recommend specifying Administrator Authentication before making Administrator Tools settings.
Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see Address Book.
New Program
You can register names as well as user codes.
Names
You can register a name, key display, registration number, index, and title selection.
Auth. Info
You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server. User codes or user names and passwords registered here are also used for the print volume use limitation function.
Protection
You can register a protection code.
Add to Group
You can register a user or group of users registered in the Address Book to a group.
Fax Dest.
You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.
You can register an e-mail destination.
Folder
You can register the protocol, path, port number, and server name.
Change
You can change names as well as user codes.
All Users
You can change information registered in the Address Book after selecting the user in [All Users].
User Code
You can change information registered in the Address Book after selecting the user in [User Code].
Fax Dest.
You can change information registered in the Address Book after selecting the user in [Fax Dest.].
You can change information registered in the Address Book after selecting the user in [Email].
Folder
You can change information registered in the Address Book after selecting the user in [Folder].
Delete
You can delete a name from the Address Book.
For details about each setting under "Address Book Management", see Address Book.
You can register information up to 2,000 users.
You can register up to 1,000 user codes and login user names in total.
You can also register and manage names in the Address Book using Web Image Monitor.
For details about the print volume use limitation setting under the Protection tab, see Security Guide.
Address Book: Program/Change/Delete Group
Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.
You can register up to 100 groups.
New Program
You can register groups.
Names
You can register a name, key display, registration number, index, and title selection.
Programmed User/Group
You can check the names or groups registered in each group.
Protection
You can register a protection code.
Add to Group
You can put groups registered in the Address Book into a group.
Change
You can change a group from the Address Book.
Delete
You can delete a group from the Address Book.
For details on how to register names to a group, see Registering Names to a Group.
You can also register and manage groups in the Address Book using Web Image Monitor.
Address Book: Change Order
You can change the order of registered names.
For details about changing the order of the names in the Address Book, see Changing Order of Registered Names.
Print Address Book: Destination List
You can print destination lists registered in the Address Book.
Print in Title 1 Order
Prints the Address Book in the Title 1 order.
Print in Title 2 Order
Prints the Address Book in the Title 2 order.
Print in Title 3 Order
Prints the Address Book in the Title 3 order.
Print Group Dial List
Prints the group Address Book.
For details about printing destination lists, see Printing Destination Lists.
Address Book: Edit Title
You can edit the title to easily find a user.
For details on how to edit titles, see Editing Titles.
Address Book: Switch Title
Select a sorting title for user names from [Title 1] to [Title 3].
Default: [Title 1]
For details about sorting titles, see Registering User Information.
Backup/Restore: User Custom Settings & Address Book
Using an SD card, you can backup the machine's Address Book and user settings, and also restore those backup data to the machine.
For details about installing and removing the SD card, contact your sales or service representative.
Restoring data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.
You can also back up and restore the machine's Address Book using Web Image Monitor. For details, see Web Image Monitor Help.
Back Up
You can back up the machine's Address Book and user settings to an SD card.
Restore
You can restore the backup copy of the Address Book and user settings from an SD card.
Format
You can format an SD card.
Obtain Memory Device Info
You can check the free space and contents of the SD card.
Data Carry-over Setting for Address Book Auto-program
By using Data Carry-over Setting for Address Book Auto-program, you can carry over user authentication information that has already been registered to the Address Book of the Windows authentication, LDAP authentication, or integration server authentication.
Default: [Do not Carry-over]
If you select [Carry-over Data], use the number keys to enter the registration number of the data you wish to carry over from an Address Book.
Windows authentication, LDAP authentication, or Integration server authentication must be specified to use this function. For details, see Security Guide.
Display/Print Counter
Allows you to view and print the number of prints.
Display/Print Counter
Displays the number of prints for each function (Total, Copier, Printer, A3/DLT, 2 sided, Fax Prints, Send/TX Total, Fax Transmission, Scanner Send, Coverage).
Print Counter List
Prints out a list of the number of prints made under each function.
Display/Clear/Print Counter per User
Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.
Press [Previous] and [
Next] to show all the numbers of prints.
The number of prints may differ from the counter values shown in Display/Print Counter.
All Users
Print List
Prints the counter value for all the users.
Clear
Resets the counter value for all the users.
Per User
Print List
Prints the counter value for each user.
Clear
Resets the counter value for each user.
For details about printing the counter, see Printing the Counter for Each User and Printing the Counter for All Users
.
Display/Clear Eco-friendly Counter
For details about this function, see Security Guide.
Display/Clear Eco-friendly Counter per User
For details about this function, see Security Guide.
Eco-friendly Counter Period/Administrator Message
For details about this function, see Security Guide.
Machine Action when Limit is Reached
For details about this function, see Security Guide.
Print Volume Use Limitation: Unit Count Setting
For details about this function, see Security Guide.
Enhanced Print Volume Use Limitation
For details about this function, see Security Guide.
Print Volum. Use Limit.: Default Limit Value
For details about this function, see Security Guide.
Volm Use Cntr:Scheduld/Specfid Rst Stng
For details about this function, see Security Guide.
Media Slot Use
For details about this function, see Security Guide.
User Authentication Management
Off
User Code Authentication
Using User Code Authentication, you can limit the available functions and supervise their use.
When using User Code Authentication, register user codes.
For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, see Security Guide.
Restrict Other Functions
Copier
Printer
PC Control
Document Server
Facsimile
Scanner
Browser
Printer Job Authentication:
[Entire], [Simple (Limitation)], [Simple (All)]
Change Limitation Range:
[IP Address 1], [IP Address 2], [IP Address 3], [IP Address 4], [IP Address 5], [Parallel Interface: Simple], [USB: Simple]
Basic Authentication
Windows Authentication
LDAP Authentication
Integration Server Authentication
Default: [Off]
Enhanced Authentication Management
For details about this function, see Security Guide.
Administrator Authentication Management
For details about this function, see Security Guide.
Program/Change Administrator
For details about this function, see Security Guide.
Key Counter Management
Specify the functions you want to manage with the key counter.
Other Functions
Copier
Printer
Document Server
Facsimile
Scanner
Browser
External Charge Unit Management
You can use the key card to specify an upper limit on machine use.
Other Functions
Copier
Printer
Document Server
Facsimile
Scanner
Browser
For details about this function, consult your administrator.
Enhanced External Charge Unit Management
Specify whether or not to enable enhanced features for the enhanced external charge unit management.
For details about this function, consult your administrator.
Extended Security
Specify whether or not to use the extended security functions. For details about the extended security functions, see Security Guide.
Auto Delete File in Document Server
Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.
Default: [On], [3 day(s)]
Documents stored after this function is activated are subject to automatic deletion in a specified period.
If you select [On], enter a number of days from 1 to 180 (in 1 day increments).
In the default setting, stored documents are automatically deleted 3 days (72 hours) after they are stored.
Delete All Files in Document Server
You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.
Files stored with passwords are also subject to deletion.
Select [Yes] on the confirmation screen to delete all files.
Capture Priority
This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.
For details about this function, consult your administrator.
Capture: Delete All Unsent Files
This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.
For details about this function, consult your administrator.
Capture: Ownership
This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.
For details about this function, consult your administrator.
Capture: Public Priority
This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.
For details about this function, consult your administrator.
Capture: Owner Defaults
This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.
For details about this function, consult your administrator.
Program/Change/Delete LDAP Server
Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e-mail using the scanner or fax function.
Name
Server Name
Search Base
Port Number
Use Secure Connection (SSL)
Authentication
Name
Password
Realm Name
Search Conditions
Search Options
This function supports LDAP Version 2.0 and 3.0. Digest authentication can only be used under LDAP Ver.3.0.
To use the LDAP server, select [On] under LDAP Search.
For details about how to program the LDAP Server, see Programming the LDAP server.
LDAP Search
Specify whether or not to use the LDAP server for searching.
Default: [Off]
If you select [Off], LDAP server list will not appear on the searching display.
Sleep Mode Entry by Sleep Mode Timer
Specify whether or not to use Sleep Mode.
Default: [Enable]
Service Test Call
You can make a test call to the @Remote center.
This function is available only if the @Remote service is enabled and active.
This function is unavailable when "Notify Machine Status" is in use.
Notify Machine Status
You can send notification of the machine's status to the @Remote center.
This function is available only if the @Remote service is enabled and active.
This function is unavailable when "Service Test Call" is in use.
Service Mode Lock
For details about this function, see Security Guide.
Firmware Version
You can check the version of the software installed in this machine.
Network Security Level
For details about this function, see Security Guide.
Auto Erase Memory Setting
For details about this function, see Security Guide.
Erase All Memory
For details about this function, see Security Guide.
Delete All Logs
For details about this function, see Security Guide.
Transfer Log Setting
For details about this function, see Security Guide.
Detect Data Security for Copying
For details about this function, see Security Guide.
Fixed USB Port
If this function is activated, you can avoid reinstalling the printer driver when connecting a computer pre-installed with the driver to an identical machine model to this machine.
Default: [Off]
If set to [Level 1]
It is not necessary to install a new driver when the printer driver of this machine has already been installed on the PC.
If set to [Level 2]
For details about this function, consult your administrator.
Program/Change/Delete Realm
Program the realm to be used for Kerberos authentication.
Realm Name
KDC Server Name
Domain Name
Be sure to set both the realm name and KDC server name when programming a realm.
For details about Program/Change/Delete Realm, see Programming the Realm.
Machine Data Encryption Settings
For details about this function, see Security Guide.
Program/Change/Delete Remote Machine
You can link this machine with other devices at maximum of six by specifying their IP addresses or host names.
Program/Delete Device Certificate
You can program and delete a self-generated device certificate and also check status of the certificate.
For details about this function, see Security Guide.
Device Setting Information: Import Setting (Server)
For details about this function, see Security Guide.
Device Setting Information: Run Import (Server)
For details about this function, see Security Guide.
Device Setting Information: Export (Memry Strge Devc)
For details about this function, see Security Guide.
Device Setting Information: Import (Memry Strge Devc)
For details about this function, see Security Guide.
PDF File Type: PDF/A Fixed
If this setting is activated, available PDF file format is limited to PDF/A.
Default: [Off]
Stop Key to Suspend Print Job
Specify the range of print jobs to be suspended when the [Stop] key is pressed.
Default: [All Print Jobs]
Compulsory Security Stamp:Copier
This setting allows to print security stamps on output documents using the copier function. You can adjust where the stamps are printed.
Default: [Off]
Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]
Compulsory Security Stamp:Docmnt. Srvr.
This setting allows to print security stamps on output documents using the Document Server function. You can adjust where the stamps are printed.
Default: [Off]
Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]
Compulsory Security Stamp:Facsimile
This setting allows to print security stamps on output documents using the facsimile function. You can adjust where the stamps are printed.
Default: [Off]
Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]
Compulsory Security Stamp:Printer
This setting allows to print security stamps on output documents using the printer function. You can adjust where the stamps are printed.
Default: [Off]
Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]
Users Own Home Screen
Select whether to allow logged-in users to display their own home screen.
Default: [Prohibit]
For details about this function, see Security Guide.
Select Switchable Languages
You can set up to five display languages that can be changed.
Depending on the destination, the default value is changed.
The following languages can be set: [English], [French], [German], [Italian], [Spanish], [Dutch], [Norwegian], [Danish], [Swedish], [Polish], [Portuguese], [Hungarian], [Czech], [Finnish], [Simplified Chinese], [Traditional Chinese], [Russian], [Greek], [Catalan], and [Turkish]
For details on how to access System Settings, see Accessing User Tools.