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Whenever a paper tray becomes empty, has a paper jam, or the administrator makes a request, a notification e-mail regarding the machine status is sent to the registered addresses.
Depending on your e-mail application, a phishing warning might appear after you receive an e-mail message. To prevent phishing warnings appearing after you receive e-mail from a specified sender, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.
The e-mail notification functions you can set are as follows:
Auto e-mail notification
Whenever a paper tray becomes empty or has a paper jam, a notification e-mail is automatically sent to the registered addresses. Before you use this function, specify which events to report and register the e-mail addresses of the destinations.
On-demand e-mail notification
The machine status and other information is sent by e-mail if a request e-mail from the administrator is received.
The information that can be notified by auto e-mail notification is as follows:
Call Service
Out of Toner
Toner Almost Empty
Paper Misfeed
Cover Open
Out of Paper
Almost Out of Paper
Paper Tray Error
Output Tray Full
Unit Connection Error
Duplex Unit Error
Add Staples
Hole Punch Receptacle is Full
File Storage Memory Full Soon
Device Access Violation
Log in to Web Image Monitor in administrator mode.
In the menu area, click [Configuration].
Under "Device Settings", click [E-mail].
Make the following settings:
Administrator E-mail Address: Specify the administrator's e-mail address. On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.
Create Email Signature: Specify the signature appended to e-mails sent from the machine.
Items in the Reception column: Make the necessary settings for sending and receiving e-mail.
Items in the SMTP column: Configure the SMTP server. Check your mailing environment, and then specify the necessary items. You can also perform mail authentication for the SMTP server.
Items in the POP before SMTP column: Configure the POP server. Check your mailing environment, and then specify the necessary items. You can also perform mail authentication for the POP server.
Items in the POP3/IMAP4 column: Configure the POP3 or IMAP4 server. Check your mailing environment, and then specify the necessary items.
Items in the E-mail Communication Port column: Configure the port to be used for access to the mail server.
Items in the Fax E-mail Account column: Specify these items if you want to use on-demand e-mail notification.
Items in the E-mail Notification Account column: Specify these items If you want to use e-mail notification.
Click [OK].
Click [Logout].
Quit Web Image Monitor.
For details about login user name and password, see Security Reference, which is the administrator's manual.
Depending on the configuration of your Web browser, the login user name and password might be saved. If you do not want to save them, configure your Web browser's settings so that this information is not saved.
For details about the settings, see Web Image Monitor Help.
For details about Web Image Monitor, see "Using Web Image Monitor".