File Transfer

Specify the SMTP server name.

If DNS is in use, enter the host name.

If DNS is not in use, enter the SMTP server IPv4 address.

Default for "Port No.": [25]

Enter the server name using up to 127 characters. Spaces cannot be entered.

Enter port number between 1 and 65535 using the number keys, and then press the [] key.

Specify SMTP authentication (PLAIN, LOGIN, CRAM-MD5, DIGEST-MD5). When sending e-mail to an SMTP server, you can enhance the SMTP server security level using authentication that requires entering the user name and password.

If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify the user name, password and encryption.

Default: [Off]

• User Name

  Enter the user name using up to 191 characters.

  Spaces cannot be entered. Depending on the SMTP server type, "realm" must be specified. Add "@" after the user name, as in "user name@realm".

• E-mail Address

  Enter the E-mail address using up to 128 characters.

• Password

  Enter the password using up to 128 characters.

  Spaces cannot be entered.

• Encryption

  Select Encryption as follows:

  [Auto]

  Use if the authentication method is PLAIN, LOGIN, CRAM-MD5, or DIGEST-MD5.

  [On]

  Use if the authentication method is CRAMMD5 or DIGEST-MD5.

  [Off]

  Use if the authentication method is PLAIN, or LOGIN.

Specify POP authentication (POP before SMTP).

When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication.

Default: [Off]

If you set POP before SMTP to [On], specify the waiting time after authentication, user name, e-mail address, and password.

• Wait Time after Authent.

  Default: [300 msec.]

  Specify [Wait Time after Authent.] from zero to 10,000 milliseconds, in increments of one millisecond.

• User Name

  Enter the user name using up to 191 characters. Spaces cannot be entered.

• E-mail Address

  Enter the E-mail Address using up to 128 characters. Spaces cannot be entered.

• Password

  Enter the password using up to 128 characters. Spaces cannot be entered.

To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for [Wait Time after Authent.] has elapsed.

If you select [On], enter server name in POP3/IMAP4 Settings. Also, check POP3 port number in E-mail Communication Port.

Specify the reception protocol for receiving e-mail.

Default: [POP3]

Specify the POP3/IMAP4 server name for receiving e-mail.

The specified POP3/IMAP4 server name is used for [POP before SMTP].

• Server Name

  If DNS is in use, enter the host name.

  If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address.

  Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot be entered.

• Encryption

  Default: [Auto]

  Select Encryption as follows:

  [Auto]

  Password encryption is automatically set according to the POP/IMAP server settings.

  [On]

  Encrypt password.

  [Off]

  Do not encrypt password.

Specify the administrator's e-mail address.

On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.

Enter up to 128 characters.

On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify the sender.

Specify the port numbers for receiving e-mail. The specified POP3 port number is used for [POP before SMTP].

Default for "POP3": [110]

Default for "IMAP4": [143]

Enter a port number between 1 and 65535 using the number keys, and then press the [] key.

Specify, in minutes, the time interval for receiving e-mail via POP3 or IMAP4 server.

Default: [On], [15 minute(s)]

If [On] is selected, the time can be set from 2 to 1440 minutes in increments of one minute.

Specify the maximum reception e-mail size.

Default: [2 MB]

Enter a size from 1 to 50 MB in increments of one megabyte.

Specify whether or not to store received e-mails on the POP3 or IMAP4 server.

Default: [Off]

Specify the user name and password required when sending scan files directly to a shared folder on a computer running Windows or Mac OS X, to an FTP server, or to a NetWare server.

Enter in up to 64 characters.

You can program, change, or delete the e-mail message used when sending a scan file as an attachment.

• Program / Change:

  1. Press the [User Tools] key.

  2. Press [System Settings].

  3. Press [File Transfer].

  4. Press [Program / Change / Delete E-mail Message].

  5. Check that [Program / Change] is selected.

  6. Press [*Not Programmed].

     To change the registered e-mail message, select the e-mail message to change.

  7. Press [Change] under the "Name".

  8. Enter a name, and then press [OK].

     Enter the name using up to 20 characters.

  9. Press [Edit].

     To start a new line, press [OK] to return to the e-mail message screen, and then press [] in "Select Line to Edit:".

  10. Enter the text, and then press [OK].

      Enter up to five lines of text. Each line can consist of up to 80 characters.

  11. Press [OK].

  12. Press [Exit].

  13. Press the [User Tools] key.

• Delete:

  1. Press the [User Tools] key.

  2. Press [System Settings].

  3. Press [File Transfer].

  4. Press [Program / Change / Delete E-mail Message].

  5. Press [Delete].

  6. Select the e-mail message to delete.

  7. Press [Yes].

  8. Press [Exit].

  9. Press the [User Tools] key.

Set whether or not to specify the name of the sender when sending e-mail.

Default: [Off]

• On

  If you select [On], the specified e-mail address will appear in the "From:" box. If you do not specify the sender's address, the administrator's e-mail address will appear in the "From:" box.

• Off

  If you select [Off], the specified e-mail address will appear in the "From:" box, but you cannot send e-mail without specifying the sender's e-mail address.

Specifies the interval the machine waits before resending a scan file, if it cannot be sent to the mail server.

Default: [300 second(s)]

The interval time can be set from 60 to 900 seconds in one second increments, using the number keys.

This setting is for the scanner function.

This setting is not valid for the WSD scanner function.

Sets a maximum number of times a scan file is resent to the mail server.

Default: [On], [3 time(s)]

If [On] is selected, the number of times can be set from 1 to 99.

This setting is for the scanner function.

This setting is not valid for the WSD scanner function.