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Programming/Changing Personal Boxes

This section describes how to program Personal Boxes.

You can program the following items:

1Press [Facsimile Features].

2Press [General Settings].

3Press [Box Setting].

4Check that [Program / Change] is selected.

5Select a box to program.

When programming a new box, press [Not Programmed].

Operation panel screen illustration

To change a box already programmed, press it and proceed to step 8.

6Press [Personal Box].

7Enter a box name, and then press [OK].

8Enter a SUB Code.

Operation panel screen illustration

To change the SUB Code, press [Clear], and then try again. To change a Box name, press [Box Name], and then repeat from step 7.

9Specify the settings you require.

If you do not want to program a password or receiver, proceed to step 16.

10Press [Password].

11Enter a password, and then press [OK].

Operation panel screen illustration

If you make a mistake, press [Clear] before pressing [OK], and then try again.

12Re-enter the password, and then press [OK].

If you make a mistake, press [Clear] before pressing [OK], and then try again.

To change the password after pressing [OK], press [Password] and repeat step 11 and 12, or press [Cancel] and repeat from step 10.

13Press [Receiver].

14Select a destination using the destination list, and then press [OK].

Operation panel screen illustration

Press the transmission type tab to switch the destination between fax number, Internet Fax destination, e-mail address, and folder destination.

IP-Fax destination appears in the fax destination list.

15Press [Security].

If not specifying the security function, proceed to step 18.

Security is set to use S/MIME authentication. For details about the security settings, consult your administrator.

16Select the security functions.

Operation panel screen illustration

To specify encryption for documents for delivery, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator.

To attach a signature to documents for delivery, press [Signature]. For details about Signature, consult your administrator.

17Press [OK] twice.

18Press [Exit].

19Press the [User Tools/Counter] key.


  • When programming a password, a mark is displayed before the Box name.

  • You can set the fax destination, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination, as a transmission destination.

  • If you have specified folder destination for the transmission destination, you can specify the file format used for delivery. See “Parameter Settings” (switch 21, bit 3).

  • The Fax Header is not printed on delivered documents.

  • If a document cannot be delivered, a Communication Failure Report is printed and the document is saved as a Confidential Reception document.

  • You can edit boxes in the same way you program them. However, boxes that are being used cannot be edited.

  • If a destination in the destination table is deleted after being registered, delivery is not performed and the settings of the delivery destination are also deleted. Also, when a delivery destination is changed, a document is sent to the changed destination. If there is no destination of the specified type, you can set which destination to be used as an alternative destination. See “Parameter Settings” (switch 32, bit 0).

  • Select [Encrypt All] in the encryption settings and encrypted e-mail is sent regardless of the encryption settings in [Security]. For details about encryption, consult your administrator.

  • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator.

    • If [Set Individually] is set:

      You can set [Signature] in [Security] and attach an electronic signature to email for every transmission.

    • If [Do not Use Signatures] is set:

      Even if you press [Security], [Signature] does not appear.

    • If [Use Signatures] is set:

      An electronic signature is attached when you send email. The [Signature] setting in [Security] cannot be cancelled.