SMTP Reception File Delivery Settings

This section describes the SMTP Reception File Delivery Settings menu under Facsimile Features.

When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server.

The authorized e-mail address is compared with the addresses of e-mail originators, as described by the following examples.

When the authorized e-mail address is set to “@aaa.abcd.com”:
abc@aaa.abcd.com - accepted
def@aaa.xyz.com - not accepted
abc@abcd.com - not accepted

No Error Report is output even when e-mail is discarded.

This function is available on systems that allow routing of e-mail received via SMTP.

Press [Facsimile Features].
Press [Reception Settings].
Press [SMTP RX File Delivery Settings].
Press [On].
Press [Change].
Enter the sending e-mail address to be authorized.
If you make a mistake, press [], [], [Backspace], or [Delete All], and then enter again.
Press [OK].
Press [Security].
If not specifying the security function, proceed to step 11.
Security is set to use S/MIME authentication. For details about the security settings, consult your administrator.
Select the security functions.
To specify encryption for documents for delivery, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator.
To attach a signature to documents for delivery, press [Signature]. For details about Signature, consult your administrator.
Press [OK].
Press [OK].
Press the [User Tools/Counter] key.

Select [Encrypt All] in the encryption settings and encrypted e-mail is sent regardless of the encryption settings in [Security]. For details about encryption, consult your administrator.
The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator.
- If [Set Individually] is set:
  You can set [Signature] in [Security] and attach an electronic signature to email for every transmission.
- If [Do not Use Signatures] is set:
  Even if you press [Security], [Signature] does not appear.
- If [Use Signatures] is set:
  An electronic signature is attached when you send email. The [Signature] setting in [Security] cannot be cancelled.