Creating a shared folder on a computer running Windows/Confirming a computer's information

The following procedures explain how to create a shared folder on a computer running Windows, and how to confirm the computer's information. In these examples, Windows XP Professional is the operating system, and the computer is a member in a network domain.

Step 1: Creating a shared folder on a computer running Microsoft Windows

Create a shared destination folder in Windows and enable sharing.

You must log in as an Administrators group member to create a shared folder.
If "Everyone" is left selected in step 5, the created shared folder will be accessible by all users. This is a security risk, so we recommend that you give access rights only to specific users. Use the following procedure to remove "Everyone" and specify user access rights.

Create a folder, just as you would create a normal folder, in a location of your choice on the computer.
Right-click the folder, and then click [Sharing and Security].
On the [Sharing] tab, select [Share this folder].
Click [Permissions].
In the [Group or user names:] list, select "Everyone", and then click [Remove].
Click [Add].
In the [Select Users or Groups] window, click [Advanced].
Specify one or more object types, select a location, and then click [Find Now].
From the list of results, select the groups and users you want to grant access to, and then click [OK].
In the [Select Users or Groups] window, click [OK].
In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box.
Configure the access permissions for each group and user.
Click [OK].
Select the [Security] tab, and then configure the access permissions.
Add to the list the groups and users whom you want to grant access to, and then configure the access permissions for each. The procedure is the same as the procedure explained in steps 6 through 11.
Click [OK].

If you are creating a shared folder for the first time on this computer, you must enable the file sharing function. For details, see Windows Help.
To register a shared folder in the machine's address book, you need the computer's IP address or computer name, and the user name and password of a user who has access permissions for the shared folder.

For details about registering shared folders, see "Registering Folders", Network and System Setting Reference.

Step 2: Confirming the user name and computer name

Confirm the user name and the name of the computer you will send scanned documents to.

On the [Start] menu, point to [All Programs], then [Accessories], and then click on [Command Prompt].
The command prompt window opens.
Enter the command “ipconfig/all”, and then press the [Enter] key.
Confirm the name of the computer.
The computer's name is displayed under [Host Name].
You can also confirm the IPv4 address. The address displayed under [IP Address] is the IPv4 address of the computer.
Next, enter the command "set user", and then press the [Enter] key. (Be sure to put a space between "set" and "user".)
Confirm the user name.
The user name is displayed under [USERNAME].

Depending on the operating system or security settings, it might be possible to specify a user name that does not have a password assigned. However, we recommend that for greater security you select a user name that has a password.