Administrator Tools

You can add, change or delete information registered in the Address Book.

For details, see "Address Book".

• Program / Change

  You can register and change names as well as user codes.

  • Names

    You can register a name, key display, registration number, and title selection.

  • Auth. Info

    You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.

  • Protection

    You can register a protection code.

  • Fax Dest.

    You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.

  • E-mail

    You can register an e-mail address.

  • Folder

    You can register the protocol, path, port number, and server name.

  • Add to Group

    You can put names registered in the Address Book into a group.

  • Delete

  You can delete a name from the Address Book.

You can register up to 2,000 names.

You can register up to 440 user codes.

You can also register and manage names in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin.

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

• Program/Change

  You can register and change groups.

  • Names

    You can register a name, key display, registration number, and title selection.

  • Programmed User/Group

    You can check the names or groups registered in each group.

  • Protection

    You can register a protection code.

  • Add to Group

    You can put groups registered in the Address Book into a group.

  • Delete

  You can delete a group from the Address Book.

You can register up to 100 groups.

You can also register and manage groups in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin.

Use SmartDeviceMonitor for Admin provided with the printer scanner unit.

Changes the order of registered names.

You can rearrange the order of items on the same page, but you cannot move items to another page.

For example, you cannot move an item from "PLANNING" ([OPQ]) to "DAILY" ([CD]).

1. Press the [User Tools/Counter] key.

2. Press [System Settings].

3. Press [Administrator Tools].

4. Press [Address Book: Change Order].

   

5. Press the name key to be moved.

   

   You can select a name using the number keys.

6. Press the name key in place you want to move it to.

   

   The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.

   If you move the selected user key forward, the user key currently at the selected position is moved backward.

   If you move the selected user key backward, the user key currently at the selected position is moved forward.

   

   You can also select a name using the number keys.

You can print the destination list registered in the Address Book.

• Print in Title 1 Order

  Prints the Address Book in Title 1 order.

• Print in Title 2 Order

  Prints the Address Book in Title 2 order.

• Print in Title 3 Order

  Prints the Address Book in Title 3 order.

• Print Group Dial List

  Prints the group Address Book.

  1. Press the [User Tools/Counter] key.

  2. Press [System Settings].

  3. Press [Administrator Tools].

  4. Press [Print Address Book: Destination List].

  5. Select the print format.

  6. To print the list on two-sided pages, select [Print on 2 Sides].

  7. Press the [Start] key.

     The list prints out.

You can edit the title to easily find a user.

1. Press the [User Tools/Counter] key.

2. Press [System Settings].

3. Press [Administrator Tools].

4. Press [Address Book: Edit Title].

   

5. Press the title key you want to change.

   

6. Enter the new name, and then press [OK].

7. Press [OK].

8. Press the [User Tools/Counter] key.

Specifies the title to select a name.

The default setting is [Title 1].

You can back up the machine's address book to external storage or restore the backup copy from the external storage.

Restore data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.

• Back Up

  You can back up the machine's address book to external storage.

• Restore

  You can restore the backup copy of the address book from external storage.

• Format

  You can format the external storage.

• Obtain Media Info

  The free space and occupied space of the external storage are displayed.

Allows you to view and print the number of prints.

• Display / Print Counter

  Displays the number of prints for each function (Total, Copier, Printer, A3/DLT, Duplex, Fax Prints, Send / TX Total, Fax Transmission, Scanner Send).

• Print Counter List

  Prints out a list of the number of prints made under each function.

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Press [Previous] and [Next] to show all the numbers of prints.

The number of prints may differ from the counter values shown in Display/Print Counter.

• Print Counter List for All Users

  Prints the counter value for all the users.

• Clear Counter List for All Users

  Resets the counter value for all the users.

• Print Counter List Per User

  Prints the counter value for each user.

• Clear Counter List Per User

  Resets the counter value for each user.

• Select All on the Page

  Select all the users on the page.

• User Code Auth.

  Using User Code Authentication, you can limit the available functions and supervise their use.

  When using User Code Authentication, register the user code.

  Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.

  If User Code Authentication has been specified, Auto Color Select cannot be used.

  For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, consult your administrator.

  • Copier:

    [Restrict All (B & W/Single Color/Two-Color/Full Color)], [Single Color / Two-color / Full Color], [Two-Color / Full Color], [Full Color], [Do not Restrict]

  • Printer:

    [Black & White / Color], [PC Control], [Do not Restrict]

  • Other Functions:

    [Document Server], [Facsimile], [Scanner]

  • Printer Job Authentication:

    [Entire], [Simple (Limitation)], [Simple (All)]

  • Limitation Range:

    [Change]

• Basic Auth.

• Windows Auth.

• LDAP Auth.

• Integration Svr. Auth.

• Off

The default setting is [Off].

For details about this function, consult your administrator.

For details about this function, consult your administrator.

Specify the functions you want to manage with the key counter.

• Copier: [Full Color], [Black & White], [Single Color], [Two-Color]

• Printer: [Color], [Black & White]

• Other Functions: [Document Server], [Facsimile], [Scanner]

For details about this function, consult your administrator.

For details about this function, consult your administrator.

Specify whether or not to use the extended security functions. For details about the extended security functions, consult your administrator.

Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

The default setting is [On], “3” day (s).

If you select [On], documents stored subsequently are deleted after the specified period.

If you select [Off], documents are not automatically deleted.

If you select [On], enter a number of days from 1 to 180 (in 1 day increments).

The default is 3 days, this means documents are deleted 3 days (72 hours) after they are stored.

You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.

Even if a password is always set, all documents are deleted.

A confirmation message appears. To delete all documents, select [Yes].

Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e-mail using the scanner or fax function.

• Name

• Server Name

• Search Base

• Port Number

• Use Secure Connection (SSL)

• Authentication

• User name

• Password

• Realm name

• Search Conditions

• Search Options

To start an LDAP search, make sure that the items listed below are set. For other items, check your environment and make any necessary changes.

This function supports LDAP Version 2.0 and 3.0.

To use the LDAP server, select [On] under LDAP Search.

For details about how to program the LDAP Server, see "Programming the LDAP server".

Specify whether or not to use the LDAP server for searching.

The default setting is [Off].

If you select [Off], LDAP server list will not appear on the searching display.

Program the realm to be used for Kerberos authentication.

• Realm Name

• KDC Server Name

• Domain Name

Be sure to set both the realm name and KDC server name when programming a realm.

For details about Program/Change/Delete Realm, see "Programming the Realm".

Specify whether or not to use Auto Off.

The default setting is [On].

Specify the level for Energy Saver mode.

If you specify [Level 1], the machine switches from Energy Saver mode to Normal mode and is ready to begin copying in about three seconds.

If you specify [Level 2], the machine switches from Energy Saver mode to Normal mode and is ready to begin copying in about ten seconds. when set to [Level 2], the machine consumes less power when it is set to [Level 1].

The default setting is [Level 1].

For details about this function, consult your administrator.

You can check the version of the software installed in this machine.

For details about this function, consult your administrator.

For details about this function, consult your administrator.

For details about this function, consult your administrator.

For details about this function, consult your administrator.

For details about this function, consult your administrator.

For details about this function, consult your administrator.

Specify whether or not to fix the USB port.

The default setting is [Off].

If a PC with the printer driver installed is connected to another device of the same model through the USB interface, selecting [On] for this option eliminates the need for additional installation of the driver to the PC.

For details about this function, consult your administrator.