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Searching the machine's address book for the destination and selecting it

This section explains how to search the machine's address book for the destination and select it.

1Press [Search Dest.].

Operation panel screen illustration

2To search by destination name, press [Name].

To search by e-mail address, press [E-mail Address].

The soft keyboard appears.

You can also search by combining [Name] and [E-mail Address].

3Enter the beginning of the destination name.

To search by e-mail address, enter the beginning of the address.

4Press [OK].

5If necessary, press [Advanced Search] to specify the detailed search criteria, and then press [OK].

By pressing [Advanced Search], you can search using criteria such as [Name], [E-mail Address], and [Folder Name]. You can specify search criteria such as [Beginning Word] or [End Word]. You can refine your search using multiple criteria.

Operation panel screen illustration

The illustrated screen is an example. The items that actually appear on the screen may differ.

6Press [Start Search].

Destinations that match the search criteria are displayed.

7Select a destination.

8Select [To], [Cc], or [Bcc].

9Press [OK].

Note

  • If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search.

  • Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine's address book. For details, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Guide.

  • By pressing [Details], you can view details about the selected destinations.

  • Up to 100 destinations can be displayed as search results.

  • By pressing [Advanced Search], the following criteria appear:

    • [Beginning Word]: The names which start with the entered character or characters are targeted.

      For example, to search for "ABC", enter "A".

    • [End Word]: The names which end with the entered character or characters are targeted.

      For example, to search for "ABC", enter "C".

    • [Exact Match]: The names which correspond to an entered character or characters are targeted.

      For example, to search for "ABC", enter "ABC".

    • [Include one Word]: The names which contain an entered character or characters are targeted.

      For example, to search for "ABC", enter "A", "B", or "C".

    • [Exclude Words]: The names which do not contain an entered character or characters are targeted.

      For example, to search for "ABC", enter "D".