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Top Page > Scanner Reference > Sending Scan Files by E-mail > Before Sending Scan Files by E-mail > Preparation for Sending by E-mail

Preparation for Sending by E-mail

To send scanned files by e-mail, you must first perform the following:

This section explains each of these steps and where you can find more information about them.

Check the machine is properly connected to the network

Check that this machine is properly connected to the network.

For details about how to connect this machine to a network, see "Connecting to the Interfaces", General Settings Guide.

Configure the network settings in [System Settings]

Configure the network settings in [System Settings] according to your environment and how you will be using the machine.

The following procedure explains connecting this machine to an IPv4 network using Ethernet cable.

Note that the settings you must configure will vary depending on your operating environment. For details about network settings and configuration procedures, see "Network Settings Required to Use E-mail Function", General Settings Guide.

  1. Press the [User Tools/Counter] key, and then press [System Settings].

    The System Settings screen appears.

  2. Press the [Interface Settings] tab.

  3. Press [Machine IPv4 Address] to specify the machine's IPv4 address.

    To specify a static IPv4 address for this machine, press [Specify], and then enter the IPv4 address and subnet mask.

    To obtain an IPv4 address from a DHCP server automatically, press Auto-Obtain (DHCP).

  4. Press [IPv4 Gateway Address], and then enter the IPv4 gateway address.

  5. Press [Effective Protocol], and then make [IPv4] active.

  6. Press [LAN Type], and then press [Ethernet].

  7. Press the [File Transfer] tab, and then press [SMTP Server].

  8. Press [Change], which is to the right of [Server Name], then enter the SMTP server host name or IPv4 address, and then press [OK].

    If necessary, you can change the number by pressing [Change], which is to the right of the port number.

Configure the necessary settings in [Scanner Features]

Using [Scanner Features], you can make or change various settings related to the scanner function, such as compressing scan data or viewing the scanner journal. Configure the scanner settings according to your environment and how you will be using the machine.

This section explains how to display the Scanner Features screen. For details about the settings on this screen, see "Scanner Features", General Settings Guide.

  1. Press the [User Tools/Counter] key.

  2. Press [Scanner Features].

    The Scanner Features screen appears.

    Press the [General Settings], [Scan Settings], [Send Settings], or [Initial Settings] tabs and configure the relevant settings on those tabs.

Note

  • The settings you must configure in [System Settings] vary depending on your network environment. For details about network settings, see "Connecting the Machine", General Settings Guide.