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Configuring Access Permission for Each Stored File

This can be specified by the file administrator or owner.

Specify users and their access permissions for each stored file.

Important

  • If files become inaccessible, reset their access permission as the owner. The file administrator can reset access permission. If you want to access a file but do not have access permission, ask the owner.

  • The file administrator can change the owner of a document using the document's [Change Access Priv.] setting. This setting also allows the file administrator to change the access privileges of the owner and other users.

  • The document owner and users with the [Full Control] privilege for the document can change the access privileges of the owner and other users under the [Change Access Priv.] setting.

1Log in as the file administrator or the owner from the control panel.

2Close the initial settings screen and display the initial Document Server screen.

  • When using the standard operation panel:

    1. Press the [User Tools] key.

    2. Press the [Home] key on the control panel.

      Home key illustration

    3. Press the [Document Server] icon on the screen.

      If the [Document Server] icon does not appear, press the Operation panel screen illustration icon at the upper right corner of the screen to switch to the menu screen.

  • When using the Smart Operation Panel:

    1. Press [User Tools] (Operation panel screen illustration) on the top right of the screen.

    2. Press the [Document Server] icon on the [Home] screen.

If the message “You do not have the privileges to use this function.” appears, press [Exit].

3Select the folder.

Operation panel screen illustration

4Select the file.

Operation panel screen illustration

5Press [Edit File].

Operation panel screen illustration

6Press [Change Access Priv.].

7Press [Program/Change/Delete].

Operation panel screen illustration

8Press [New Program].

9Select the users or groups to whom you want to assign access permission.

Operation panel screen illustration

You can select multiple users.

By pressing [All Users], you can select all users.

10Press [Exit].

11Select the user to whom you want to assign access permission, and then select the permission.

Operation panel screen illustration

Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control].

12Press [Exit].

13Press [OK].

14Log out.

Note

  • This can also be specified via Web Image Monitor. For details, see Web Image Monitor Help.

  • The "Edit", "Edit / Delete", and "Full Control" access permissions allow a user to perform high-level operations that could result in loss of or changes to sensitive information. We recommend you assign only the "Read-only" permission to general users.