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Basic Procedure for Sending Scan Files by E-mail (Classic)

1Display the initial scanner screen.

  • When using the standard operation panel

    1. Press the [Home] key on the control panel.

      Home key illustration

    2. Press the [Scanner] icon on the screen.

      If the [Scanner] icon does not appear, press the Operation panel screen illustration icon at the upper right corner of the screen to switch to the menu screen.

  • When using the Smart Operation Panel

    1. Press [Home] (Operation panel screen illustration) at the bottom of the screen in the center.

    2. Press the [Scanner (Classic)] icon on the [Home] screen.

2Make sure that no previous settings remain.

If a previous setting remains, press the [Reset] key.

3Make sure that the [Email] tab is selected.

Operation panel screen illustration

4Place originals.

5If necessary, specify the scan settings according to the original to be scanned.

Example: Scanning the document in color/duplex mode, and saving as a PDF file.

  • Press [Scan Settings], press [Full Color: Text / Photo] in the [Original Type] tab, and then press [OK].

  • Press [Original Feed Type], press [2 Sided Original], and then press [OK].

  • Press [Send File Type / Name], press [PDF], and then press [OK].

For information about other settings, see the each section.

The settings explained in Entering the E-mail Subject, Entering the E-mail Message, and Security Settings to E-mails can also be specified.

6Specify the destination.

You can specify multiple destinations. For details, see Specifying the Destination or Recipient.

7Press [Sender Name], select the e-mail sender, and then press [OK].

For details, see Specifying the E-mail Sender.

8To use Message Disposition Notification, press [Recept. Notice].

If you press [Recept. Notice], the selected e-mail sender will receive e-mail notification when the e-mail recipient has opened the e-mail.

9Press the [Start] key.

Note

  • This machine supports SMTPS (SMTP over SSL).

  • This machine supports Web mail sending.

  • If [Auto Specify Sender Name] on the [File Transfer] tab under [System Settings] is set to [On], you can send e-mails without entering anything for [Sender Name]. For details, see "File Transfer", Connecting the Machine/ System Settings.

  • Depending on the security setting, the logged-in user may be specified as [Sender Name].

  • To use Message Disposition Notification, log in to the machine as a user and specify the sender. Note, however, that the [Recept. Notice] notification e-mail may not be transmitted if the e-mail software of the recipient does not support Message Disposition Notification.

  • To cancel scanning, press the [Stop] key. Check the information displayed in the dialog box, and then press any key.

  • You can also store a scan file and simultaneously send it by e-mail. For details, see Simultaneous Storage and Sending by E-mail.

  • After an e-mail is sent, the destination, sender, subject, text, and file name fields will be automatically cleared. If you want to preserve the information in these fields, contact your local dealer.

  • You cannot switch the screen while WSD destination is being specified. To clear the specified destination, display the destination in the destination field of each screen, and then press the [Clear] key.

  • You can specify whether to send a file as an e-mail attachment or by sending a URL link in [File Emailing Method]. For details, see Send Settings.

  • When [Login User Address Priority] is set to [On], the login user's e-mail address is specified as a destination after you log in to the machine and display the initial scanner screen. For details, see General Settings.