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Checking Which Functions are Available

Using User Authentication, access to the machine by individuals and groups of users is limited according to the login user name and password.

Each individual or group of users can use only the functions made available to them by the administrator according to user authentication.

Functions Available to Users

Functions available to users are those related to using the machine's copier/document server, printer, and scanner functions, such as printing, storing, and sending files.

Settings related to the management and adjustment of the machine, such as System Settings, Copier / Document Server Features, Printer Features, and Scanner Features, are available to the administrator only.

If the available functions are limited by user authentication, you can check which functions are available to you using the following procedure:

1Display the [Address Book Management] screen.

  • When using the standard operation panel

    1. Press the [Home] key on the lower left of the control panel.

    2. Press the [Address Book Management] icon on the [Home] screen.

  • When using the Smart Operation Panel

    1. Press [Home] (Operation panel screen illustration) at the bottom of the screen in the center.

    2. Press the [Address Book Management] icon on the [Home] screen.

2Select the user.

Operation panel screen illustration

3Press [Auth. Info].

4Press [Down arrow keyNext] to display "Available Functions".

5In "Available Functions", check the functions user can use.

Operation panel screen illustration

6Press [OK].

7Close the [Address Book Management] screen.

  • When using the standard operation panel

    1. Press the [User Tools] key.

  • When using the Smart Operation Panel

    1. Press [User Tools] (Operation panel screen illustration) on the top right of the screen.

    2. Press [Home] (Operation panel screen illustration) at the bottom of the screen in the center.