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# Address Book

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This section describes Address Book settings.

Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.

We recommend you back up the Address Book regularly.

For details about backing up/restoring the Address Book, see Administrator Tools.

- Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure.

- The manufacturer shall not be held responsible for any damages resulting in data loss.

- If the Extended Security function is enabled, you may not send files by manually entering fax numbers, e-mail addresses, or folder destinations in either the Fax or Scanner function. Users are only allowed to send files to destinations registered in the Address Book.

- If the Extended Security function is enabled, the machine may prevent general users from registering destination addresses in the Address Book.

- To specify a destination for a fax using the LAN-FAX driver, see LAN-FAX driver Help.

You can register and manage the following items in the Address Book:

Names

You can register the name of the user and the key display. This is the basic information required for managing users of the machine.

To register a fax number or e-mail address in the Address Book, you must register information such as the user name and destination name in advance.

Auth. Info

You can register user codes to restrict particular functions to certain users, and to monitor users' usage of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server.

Protection

You can set protection codes to stop senders' names from being used or folders from being accessed without authorization.

Fax Dest.

You can register fax numbers, line and fax header, and select label insertion.

When using IP-Fax, you can register the IP-Fax destination and select the protocol.

E-mail

You can register e-mail destinations in the Address Book.

Folder

You can register the protocol, path name and server name.

- SMB

- FTP

- NCP

  NCP is available only when an optional NetWare unit is installed.

Add to Group

You can put registered e-mail and folder destinations into a group for easier management.

- You can also use Web Image Monitor to register names in the Address Book.

- For details about using Web Image Monitor, see Web Image Monitor Help.

- Using Web Image Monitor, you can backup Address Book data. We recommend backing up data when using the Address Book. For details, see Web Image Monitor Help.

Related topics

Managing Names in the Address Book
Sending Fax by Quick Dial
Sending E-mail by Quick Dial
Sending Received Fax Documents or Scanned Files to a Shared Folder Directly
Preventing Unauthorized User Access to Shared Folders from the Machine
Managing Users and Machine Usage
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1. 1. Searching by What You Want to Do
   - I Want to Save Paper
   - I Want to Convert Documents to Electronic Formats Easily
   - I Want to Register Destinations
   - I Want to Operate the Machine More Effectively
2. 2. What You Can Do with This Machine
   - You Can Customize the [Home] Screen as You Like
   - You Can Make Copies Using Various Functions
   - You Can Print Data Using Various Functions
   - You Can Utilize Stored Documents
   - You Can Send and Receive Faxes without Paper
   - You Can Send and Receive Faxes Using the Internet
   - You Can Send and Receive Faxes by Using the Machine without Fax Unit Installed
   - You Can Use the Facsimile and the Scanner in a Network Environment
   - You Can Prevent Information Leakage (Security Functions)
   - You Can Monitor and Set the Machine Using a Computer
   - You Can Prevent an Unauthorized Copy

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