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# Specifying Access Permission for Stored Documents

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The access permission for each document stored in the machine can be specified by the user who stores the document.

Such a user is called file creator (owner).

The owner can specify who is allowed to access his/her stored documents.

For other users, only the documents they are allowed to access are displayed. The access permission can be changed by the owner and administrator only.

Access permission

There are four types of access permission with different levels of privilege.

Read-only | In addition to checking the content of and information about stored documents, you can also print and send the documents.
Edit | You can change the print settings for stored documents. This includes permission to view documents.
Edit / Delete | You can delete stored documents. This includes permission to view and edit documents.
Full Control | You can specify the user and access permission. This includes permission to view, edit, and edit/delete documents.

Password for stored documents

- Passwords for stored documents can be specified by the owner. You can obtain greater protection against the unauthorized use of documents.

- Even if user authentication is not specified, passwords for stored documents can be specified.

- For details about how to specify a password for an existing document, see Changing the Password.

- Access permission to stored print documents sent from the printer driver and stored on the machine can only be specified in Web Image Monitor. For details, see "Specifying Access Privileges for Stored Print Files", Print.

- The default access permission for the owner is [Read-only]. You can also specify the access permission.

Related topics

Assigning Users and Access Permission for Stored Documents
Assigning the User and the Access Permission for the User's Stored Documents
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