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# Machine Status Notification by E-mail

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Whenever a paper tray becomes empty or paper is jammed, an e-mail alert is issued to the registered addresses to notify the machine status.

For this notification, you can make the e-mail notification settings.

Notification timing and e-mail content can be set.

- Depending on your e-mail application, a phishing warning might appear after you receive an e-mail message. To prevent phishing warnings appearing after you receive e-mail from a specified sender, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.

The e-mail notification functions you can set are as follows:

- Auto e-mail notification

  Machine status information is automatically sent to the preregistered e-mail address. Information items of your request and an e-mail address to receive the information must be specified in advance.

- On-demand e-mail notification

  Machine status information is given as a reply to a request e-mail from the administrator.

The information that can be notified by auto e-mail notification is as follows:

- Call Service

- Out of Toner

- Toner Almost Empty

- Paper Misfeed

- Cover Open

- Out of Paper

- Almost Out of Paper

- Paper Tray Error

- Output Tray Full

- Unit Connection Error

- Duplex Unit Error

- Waste Toner Bottle is Full

- Waste Toner Bottle is Almost Full

- Add Staples

- Hole Punch Receptacle is Full

- File Storage Memory Full Soon

- Device Access Violation

- Replacement Required: Unit

- Replacement Required Soon: Unit

Log in to Web Image Monitor in administrator mode.

Click [Configuration] on the [Device Management] menu.

Under "Device Settings", click [E-mail].

Make the following settings:

- Administrator E-mail Address: Specify the administrator's e-mail address. On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.

- Create Email Signature: Specify the signature appended to e-mails sent from the machine.

- Items in the Reception column: Make the necessary settings for sending and receiving e-mails.

- Items in the SMTP column: Configure the SMTP server. Check your mailing environment, and then specify the necessary items. You can also perform mail authentication for the SMTP server.

- Items in the POP before SMTP column: Configure the POP server. Check your mailing environment, and then specify the necessary items. You can also perform mail authentication for the POP server.

- Items in the POP3/IMAP4 column: Configure the POP3 or IMAP4 server. Check your mailing environment, and then specify the necessary items.

- Items in the E-mail Communication Port column: Configure the port to be used for access to the mail server.

- Items in the Fax E-mail Account column: Specify these items if you want to use on-demand e-mail notification.

- Items in the E-mail Notification Account column: Specify these items If you want to use e-mail notification.

Click [OK].

Click [Logout].

Quit Web Image Monitor.

- For details about login user name and password, consult your network administrator.

- Depending on the configuration of your Web browser, the login user name and password might be saved. If you do not want to save them, configure your Web browser's settings so that this information is not saved.

- For details about the settings, see Web Image Monitor Help.

- For details about Web Image Monitor, see Using Web Image Monitor.

Related topics

Setting the Account for E-mail Notification
Mail Authentication
Auto E-mail Notification
On-demand E-mail Notification
Format of On-demand E-mail Messages
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