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# File Transfer

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This section describes the user tools in the File Transfer menu under System Settings.

Delivery Option

Enables or disables to send stored or scanned documents to the ScanRouter delivery server.

Default: [Off]

Specify this option when selecting whether or not to use the ScanRouter delivery software. If you use the software, you need to preregister I/O devices in the ScanRouter delivery software.

Capture Server IPv4 Address

Specify the capture server IPv4 address.

This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.

Fax RX File Transmission

Specify how to deliver fax files received via different lines.

- Setting per Line

  Specifies whether or not received fax documents are sent to the ScanRouter delivery software for each fax line.

  - G3 Port 1

  - G3 Port 2

  - G3 Port 3

  - E-mail

  - IP-Fax

  Default: [Do not Deliver]

  Available fax lines may differ according to the operating environment.

- RX File Delivery

  Specifies whether or not received fax documents are sent to the ScanRouter delivery software for each fax line.

  Default: [Do not Deliver]

- Print at Delivery

  Specifies whether or not to print received fax documents when they are sent to the ScanRouter delivery software.

  Default: [Do not Print]

- File to Deliver

  Specifies whether to send all received fax documents or only ones with delivery codes (documents with an ID or SUB/SEP codes) to the ScanRouter delivery software.

  Default: [All Files]

- Delivery Failure File

  If a fax is received but cannot be sent via the ScanRouter delivery software, it is stored in the machine's memory. If received document deletion is set to "1 (On)", documents that cannot be stored due to insufficient memory or an internal hard disk error will automatically be deleted, and a Reception File Erased Report will be printed.

  For details about the Reception File Erased Report, see "Reception File Setting", Fax. Select [Print File] to print a stored file, and select [Delete File] to delete it.

  - Print File

  - Delete File

This setting appears when the delivery function is being used by the ScanRouter delivery software.

SMTP Server

Specify the SMTP server name.

If DNS is in use, enter the host name.

If DNS is not in use, enter the SMTP server IPv4 address.

Default for "Port No.": [25]

Default for "SSL": [Off]

Enter the server name using up to 127 characters. Spaces cannot be entered.

Enter the port number between 1 and 65535 using the number keys, and then press the [] key.

The SMTP server shares the same port number with the Direct SMTP server.

If you set SSL to [On], the port number automatically changes to "465".

SMTP Authentication

Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5). When sending e-mail to an SMTP server, you can enhance the SMTP server security level using authentication that requires entering the user name and password.

If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify the user name, password and encryption.

Enter the user name and password to be set for the Administrator's e-mail address when using Internet Fax.

Default: [Off]

- User Name

  Enter the user name using up to 191 characters.

  Spaces cannot be entered. Depending on the SMTP server type, "realm" must be specified. Add "@" after the user name, as in "user name@realm".

- E-mail Address

  Enter the e-mail address using up to 128 characters.

- Password

  Enter the password using up to 128 characters.

  Spaces cannot be entered.

- Encryption

  Select Encryption as follows:

  [Auto]

  Use if the authentication method is PLAIN, LOGIN, CRAM-MD5, or DIGEST-MD5.

  [On]

  Use if the authentication method is CRAMMD5 or DIGEST-MD5.

  [Off]

  Use if the authentication method is PLAIN, or LOGIN.

POP before SMTP

Specify POP authentication (POP before SMTP).

When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication.

Default: [Off]

If you set POP before SMTP to [On], specify the waiting time after authentication, user name, e-mail address, and password.

- Wait Time after Authent.

  Default: [300 msec.]

  Specify [Wait Time after Authent.] from zero to 10,000 milliseconds, in increments of one millisecond.

- User Name

  Enter the user name using up to 191 characters. Spaces cannot be entered.

- E-mail Address

  Enter the e-mail address using up to 128 characters. Spaces cannot be entered.

- Password

  Enter the password using up to 128 characters. Spaces cannot be entered.

To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for [Wait Time after Authent.] has elapsed.

If you select [On], enter the server name in POP3/IMAP4 Settings. Also, check the POP3 port number in E-mail Communication Port.

Reception Protocol

Specify the Reception Protocol for receiving Internet faxes.

Default: [POP3]

POP3 / IMAP4 Settings

Specify the POP3/IMAP4 server name for receiving Internet faxes.

The specified POP3/IMAP4 server name is used for [POP before SMTP].

Default: [Auto]

- Server Name

  If DNS is in use, enter the host name.

  If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address.

  Enter the POP3/IMAP4 server name using up to 127 characters. Spaces cannot be entered.

- Encryption

  Select Encryption as follows:

  [Auto]

  The password is automatically encrypted according to the POP/IMAP server settings. If encryption fails, authentication is carried out using the cleartext password.

  [On]

  The password is encrypted.

  [Off]

  The password is not encrypted.

Administrator's E-mail Address

Specify the administrator's e-mail address using up to 128 characters.

On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.

When sending e-mail under the Internet fax function, the administrator's e-mail address will appear as the sender's address under the following conditions:

- The sender is not specified and the machine's e-mail address is not registered.

- The specified sender is not registered in the machine's Address Book and the machine's e-mail address is not registered.

When conducting SMTP authentication for the transmitted files under the Internet fax function, the Administrator's E-mail Address will appear in the "From:" box. If you have specified the user name and e-mail address in [SMTP Authentication], make sure to specify this setting.

On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify the sender.

E-mail Communication Port

Specify the port numbers for receiving Internet faxes. The specified POP3 port number is used for [POP before SMTP].

Default for "POP3": [110]

Default for "IMAP4": [143]

Enter a port number between 1 and 65535 using the number keys, and then press the [] key.

E-mail Reception Interval

Specify, in minutes, the time interval for receiving Internet faxes via the POP3 or IMAP4 server.

Default: [On], [15 minute(s)]

If [On] is selected, the time can be set from 2 to 1440 minutes in increments of one minute.

Max. Reception E-mail Size

Specify the maximum reception e-mail size for receiving Internet faxes.

Default: [2 MB]

Enter a size from 1 - 50 MB in increments of one megabyte.

E-mail Storage in Server

Specify whether or not to store received Internet fax e-mails on the POP3 or IMAP4 server.

Default: [Off]

Default User Name / Password (Send)

Specify user names and passwords required when sending scan files directly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server.

Enter the user names and passwords using up to 64 characters for FTP and 128 characters for SMB and NCP.

Program / Change / Delete E-mail Message

You can program, change, or delete an e-mail message used when sending an Internet fax or scan file as an attachment. Up to five messages can be registered.

For details on how to register e-mail messages, see Registering E-mail Messages.

Auto Specify Sender Name

Set whether or not to specify the name of the sender when sending e-mails.

Default: [O ff]

- On

  If you select [On], the specified e-mail address will appear in the "From:" box. If you do not specify the sender's address, the administrator's e-mail address will appear in the "From:" box.

  If you do not specify the sender when sending a file by e-mail under the fax function, or if the specified e-mail address is not registered in the machine's Address Book, the machine's e-mail address will appear in the "From:" box. If the machine does not have an e-mail address, the administrator's e-mail address will appear in the "From:" box.

- Off

  If you select [Off], the specified e-mail address will appear in the "From:" box, but you cannot send e-mail without specifying the sender's e-mail address. Under the fax function, you cannot send e-mail if the specified sender's e-mail address is not registered in the machine's Address Book.

Fax E-mail Account

Create an e-mail account used for receiving Internet faxes by specifying the following settings.

Default: [Do not Receive]

- E-mail Address

  Enter an e-mail address using up to 128 characters.

- User Name

  Enter a user name using up to 191 characters.

- Password

  Enter a password using up to 128 characters.

Scanner Resend Interval Time

Specifies the interval the machine waits before resending a scan file, if it cannot be sent to the delivery server or mail server.

Default: [300 second(s)]

The interval time can be set from 60 to 900 seconds in one second increments, using the number keys.

This setting is not valid for the WSD scanner function.

Number of Scanner Resends

If file delivery fails, the machine tries to resend the scan file to the delivery server or mail server up to the number of times specified in this setting.

Default: [On], [3 time(s)]

If [On] is selected, the number of times can be set from 1 to 99.

This setting is not valid for the WSD scanner function.

- For details on how to access System Settings, see Accessing User Tools.

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