ManualsContents
SettingsHelp

# Administrator Tools

Previous Next

This section describes the user tools in the Administrator Tools menu under System Settings.

Administrator Tools are used by the administrator. To change these settings, contact the administrator.

We recommend specifying Administrator Authentication before making Administrator Tools settings.

Address Book Management

You can add, change or delete information registered in the Address Book.

For details, see Address Book.

- Program / Change

  You can register and change names as well as user codes.

  - Names

    You can register a name, key display, registration number, and title selection.

  - Auth. Info

    You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server. User codes or user names and passwords registered here are also used for the print volume use limitation function.

  - Protection

    You can register a protection code.

  - Fax Dest.

    You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol.

  - E-mail

    You can register an e-mail destination.

  - Folder

    You can register the protocol, path, port number, and server name.

  - Add to Group

    You can register a user or group of users registered in the Address Book to a group.

- Delete

  You can delete a name from the Address Book.

  For details about each setting under "Address Book Management", see Address Book.

You can register information up to 2,000 users.

You can register up to 1,000 user codes and login user names in total.

You can also register and manage names in the Address Book using Web Image Monitor.

For details about the print volume use limitation setting under the Protection tab, see Security Guide.

Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group.

You can register up to 100 groups.

- Program/Change

  You can register and change groups.

  - Names

    You can register a name, key display, registration number, and title selection.

  - Programmed User/Group

    You can check the names or groups registered in each group.

  - Protection

    You can register a protection code.

  - Add to Group

    You can put groups registered in the Address Book into a group.

- Delete

  You can delete a group from the Address Book.

For details on how to register names to a group, see Registering Names to a Group.

You can also register and manage groups in the Address Book using Web Image Monitor.

Address Book: Change Order

You can change the order of registered names.

For details about changing the order of the names in the Address Book, see Changing Order of Registered Names.

Print Address Book: Destination List

You can print destination lists registered in the Address Book.

- Print in Title 1 Order

  Prints the Address Book in the Title 1 order.

- Print in Title 2 Order

  Prints the Address Book in the Title 2 order.

- Print in Title 3 Order

  Prints the Address Book in the Title 3 order.

- Print Group Dial List

  Prints the group Address Book.

  For details about printing destination lists, see Printing Destination Lists.

Address Book: Edit Title

You can edit the title to easily find a user.

For details on how to edit titles, see Editing Titles.

Address Book: Switch Title

Select a sorting title for user names from [Title 1] to [Title 3].

Default: [Title 1]

For details about sorting titles, see Registering User Information.

Backup/Restore: User Custom Settings & Address Book

Using an SD card, you can backup the machine's Address Book and user settings, and also restore those backup data to the machine.

For details about installing and removing the SD card, contact your sales or service representative.

Restoring data overwrites Address Book data stored on the machine, and clears the counter of each registered user of the machine.

You can also back up and restore the machine's Address Book using Web Image Monitor. For details, see Web Image Monitor Help.

- Back Up

  You can back up the machine's Address Book and user settings to an SD card.

- Restore

  You can restore the backup copy of the Address Book and user settings from an SD card.

- Format

  You can format an SD card.

- Obtain Memory Device Info

  You can check the free space and contents of the SD card.

Data Carry-over Setting for Address Book Auto-program

By using Data Carry-over Setting for Address Book Auto-program, you can carry over user authentication information that has already been registered to the Address Book of the Windows authentication, LDAP authentication, or integration server authentication.

Default: [Do not Carry-over]

If you select [Carry-over Data], use the number keys to enter the registration number of the data you wish to carry over from an Address Book.

Windows authentication, LDAP authentication, or Integration server authentication must be specified to use this function. For details, see Security Guide.

Display / Print Counter

Allows you to view and print the number of prints.

- Display / Print Counter

  Displays the number of prints for each function (Total, Copier, Printer, Fax Prints, A3/DLT, Duplex, Send / TX Total, Fax Transmission, Scanner Send, Coverage).

- Print Counter List

  Prints out a list of the number of prints made under each function.

Display / Clear / Print Counter per User

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Press [Previous] and [Next] to show all the numbers of prints.

The number of prints may differ from the counter values shown in Display/Print Counter.

- Print Counter List for All Users

  Prints the counter value for all the users.

- Clear Counter List for All Users

  Resets the counter value for all the users.

- Print Counter List Per User

  Prints the counter value for each user.

- Clear Counter List Per User

  Resets the counter value for each user.

- Select All on the Page

  Select all the users on the page.

For details about printing the counter, see Printing the Counter for Each User and Printing the Counter for All Users.

Machine Action When Limit is Reached

For details about this function, see Security Guide.

Print Volume Use Limitation: Unit Count Setting

For details about this function, see Security Guide.

Print Volum. Use Limit.: Default Limit Value

For details about this function, see Security Guide.

Media Slot Use

For details about this function, see Security Guide.

User Authentication Management

- User Code Auth.

  Using User Code Authentication, you can limit the available functions and supervise their use.

  When using User Code Authentication, register user codes.

  Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver.

  For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, see Security Guide.

  Function to Restrict

  - Copier:

    [Restrict All (B & W / Single Colour / Two-colour / Full Colour)], [Single Colour / Two-colour / Full Colour], [Two-colour / Full Colour], [Full Colour], [Do not Restrict]

  - Printer

    [Black & White / Colour], [Colour], [PC Control], [Do not Restrict]

  - Other Functions:

    [Document Server], [Facsimile], [Scanner], [Browser]

  - Printer Job Authentication:

    [Entire], [Simple (Limitation)], [Simple (All)]

  - Limitation Range:

    [Change]

- Basic Auth.

- Windows Auth.

- LDAP Auth.

- Integration Svr. Auth.

- Off

Default: [Off]

Enhanced Authentication Management

For details about this function, see Security Guide.

Administrator Authentication Management

For details about this function, see Security Guide.

Program / Change Administrator

For details about this function, see Security Guide.

Key Counter Management

Specify the functions you want to manage with the key counter.

- Copier:

  [Full Colour], [Black & White], [Single Colour], [Two-colour]

- Printer:

  [Colour], [Black & White]

- Other Functions:

  [Document Server], [Facsimile], [Scanner], [Browser]

External Charge Unit Management

You can use the key card to specify an upper limit on machine use.

- Copier

- Document Server

- Facsimile

- Printer

- Scanner

- Browser

For details about this function, consult your administrator.

Enhanced External Charge Unit Management

Specify whether or not to enable enhanced features for the enhanced external charge unit management.

For details about this function, consult your administrator.

Extended Security

Specify whether or not to use the extended security functions. For details about the extended security functions, see Security Guide.

Auto Delete File in Document Server

Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.

Default: [On], [3 day(s)]

Documents stored after this function is activated are subject to automatic deletion in a specified period.

If you select [On], enter a number of days from 1 to 180 (in 1 day increments).

In the default setting, stored documents are automatically deleted 3 days (72 hours) after they are stored.

Delete All Files in Document Server

You can delete files stored in the Document Server, including files stored for Sample Print, Locked Print, Hold Print, and Stored Print under the printer function.

Files stored with passwords are also subject to deletion.

Select [Yes] on the confirmation screen to delete all files.

Capture Priority

This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.

For details about this function, consult your administrator.

Capture: Delete All Unsent Files

This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.

For details about this function, consult your administrator.

Capture: Ownership

This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.

For details about this function, consult your administrator.

Capture: Public Priority

This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.

For details about this function, consult your administrator.

Capture: Owner Defaults

This setting appears when the File Format Converter is installed, and when the capture function is being used by the ScanRouter delivery software.

For details about this function, consult your administrator.

Program / Change / Delete LDAP Server

Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e-mail using the scanner or fax function.

- Name

- Server Name

- Search Base

- Port Number

- Use Secure Connection (SSL)

- Authentication

- User Name

- Password

- Realm Name

- Search Conditions

- Search Options

This function supports LDAP Version 2.0 and 3.0. Digest authentication can only be used under LDAP Ver.3.0.

To use the LDAP server, select [On] under LDAP Search.

For details about how to program the LDAP Server, see Programming the LDAP server.

LDAP Search

Specify whether or not to use the LDAP server for searching.

Default: [Off]

If you select [Off], LDAP server list will not appear on the searching display.

Sleep Mode

Specify whether or not to use Sleep Mode.

Default: [Enable]

Service Test Call

You can make a test call to the @Remote center.

This function is available only if the @Remote service is enabled and active.

This function is unavailable when "Notify Machine Status" is in use.

Notify Machine Status

You can send notification of the machine's status to the @Remote center.

This function is available only if the @Remote service is enabled and active.

This function is unavailable when "Service Test Call" is in use.

Service Mode Lock

For details about this function, see Security Guide.

Firmware Version

You can check the version of the software installed in this machine.

Network Security Level

For details about this function, see Security Guide.

Auto Erase Memory Setting

For details about this function, see Security Guide.

Erase All Memory

For details about this function, see Security Guide.

Delete All Logs

For details about this function, see Security Guide.

Transfer Log Setting

For details about this function, see Security Guide.

Data Security for Copying

For details about this function, see Security Guide.

Fixed USB Port

If this function is activated, you can avoid reinstalling the printer driver when connecting a computer pre-installed with the driver to an identical machine model to this machine.

Default: [Off]

If set to [Level 1]

It is not necessary to install a new driver when the printer driver of this machine has already been installed on the PC.

If set to [Level 2]

For details about this function, consult your administrator.

Program / Change / Delete Realm

Program the realm to be used for Kerberos authentication.

- Realm Name

- KDC Server Name

- Domain Name

Be sure to set both the realm name and KDC server name when programming a realm.

For details about Program/Change/Delete Realm, see Programming the Realm.

Machine Data Encryption Settings

For details about this function, see Security Guide.

Program / Change / Delete Remote Machine

You can link this machine with other devices at maximum of six by specifying their IP addresses or host names.

Program / Delete Device Certificate

You can program and delete a self-generated device certificate and also check status of the certificate.

For details about this function, see Security Guide.

Device Setting Information: Import Setting (Server)

For details about this function, see Security Guide.

Device Setting Information: Run Import (Server)

For details about this function, see Security Guide.

Device Setting Information: Export (Memry Strge Devc)

For details about this function, see Security Guide.

Device Setting Information: Import (Memry Strge Devc)

For details about this function, see Security Guide.

Print Export Result Log

For details about this function, see Security Guide.

Print Import Result Log

For details about this function, see Security Guide.

PDF File Type: PDF/A Fixed

If this setting is activated, available PDF file format is limited to PDF/A.

Default: [Off]

Stop Key to Suspend Print Job

Specify the range of print jobs to be suspended when the [Stop] key is pressed.

Default: [All Print Jobs]

Energy Saver Key to Change Mode

Select which mode the machine enters when the [Energy Saver] key is pressed.

Default: [Sleep Mode]

Compulsory Security Stamp:Copier

This setting allows to print security stamps on output documents using the copier function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

Compulsory Security Stamp:Doc. Srvr.

This setting allows to print security stamps on output documents using the Document Server function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

Compulsory Security Stamp:Facsimile

This setting allows to print security stamps on output documents using the facsimile function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings: [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

Compulsory Security Stamp:Printer

This setting allows to print security stamps on output documents using the printer function. You can adjust where the stamps are printed.

Default: [Off]

Available stamp settings : [Date/Time], [Printout User Name], [Machine ID], [Machine IP Address], [Adjust Stamp Position]

Users Own Home Screen

Select whether to allow logged-in users to display their own home screen.

Default: [Prohibit]

For details about this function, see Security Guide.

Display / Clear Eco-friendly Counter

For details about this function, see Security Guide.

Display / Clear Eco-friendly Counter per User

For details about this function, see Security Guide.

Eco-friendly Counter Period / Administrator Message

For details about this function, see Security Guide.

Volume Use Counter: Scheduled/Specified Reset Settings

For details about this function, see Security Guide.

- For details on how to access System Settings, see Accessing User Tools.

PreviousNext

1. 1. Searching by What You Want to Do
   - I Want to Save Paper
   - I Want to Convert Documents to Electronic Formats Easily
   - I Want to Register Destinations
   - I Want to Operate the Machine More Effectively
2. 2. What You Can Do with This Machine
   - You Can Customize the [Home] Screen as You Like
   - You Can Make Copies Using Various Functions
   - You Can Print Data Using Various Functions
   - You Can Utilize Stored Documents
   - You Can Send and Receive Faxes without Paper
   - You Can Send and Receive Faxes Using the Internet
   - You Can Send and Receive Faxes by Using the Machine without Fax Unit Installed
   - You Can Use the Facsimile and the Scanner in a Network Environment
   - You Can Prevent Information Leakage (Security Functions)
   - You Can Monitor and Set the Machine Using a Computer
   - You Can Prevent an Unauthorized Copy

Easy Search