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Settings

# Send Settings

This section describes the user tools in the [Send Settings] tab under [Scanner Features].

Compression (Black & White)

Select whether or not to compress black and white scan files.

Default: [On]

Compression reduces the time required for transferring the scan file.

The actual time required for file transfer will vary depending on the file size and network load.

Compression (Grey Scale / Full Colour)

Specify whether or not to compress multi-level (grayscale / full color) scan files.

Default: [On]

If you select [On], you can specify the compression level between one and five.

The image quality is better for lower compression, but the time required for file transfer increases accordingly.

The actual time required for file transfer will vary depending on the file size and network load.

Compression Method for High Compression PDF

Select the compression method for compressing image data when creating high compression PDF files.

Default: [JPEG]

- JPEG

- JPEG 2000

High Compression PDF Level

Select compression level when creating high compression PDF files.

Default: [Standard]

Max. E-mail Size

Select whether or not to limit the size of an e-mail to which an image is attached.

Default: [On], 2048KB

When [On] is selected, enter the size limit (128-102400 KB) with the number keys.

When the SMTP limits the size, match that setting.

Divide & Send E-mail

This function is effective only when [On] is selected for [Max. E-mail Size].

Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail.

Default: [Yes (per Max. Size)], 5

When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2- 500) with the number keys.

When the file type selected for [Multi-page] is [TIFF] or [PDF], the image will not be divided even if [Yes (per Page)] is selected.

When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software.

When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

Set the maximum e-mail size within the capacity of the SMTP server.

Insert Additional E-mail Info

Select the language in which e-mail information such as title, document name, and sender's name is sent.

If you select [On], select one of the following 22 languages:

British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, Hangul, Catalan, and Turkish.

Default:

(mainly Europe and Asia)

[On], [British English]

(mainly North America)

[On], [American English]

The e-mail text which is a template cannot be changed.

No. of Digits for Single Page Files

Sets digit number for serial number to attach to Single Page file name.

Default: [4 Digits]

Stored File E-mail Method

Specify the e-mail setting for sending stored files. You can select [Send File] or [Send URL Link]. This setting can be used for the following:

Default: [Send File]

- Send File

  Sending Stored Files by E-mail

- Send URL Link

  Simultaneous Storage and Sending by E-mail

If you select [Send File], actual files are attached to e-mails.

If you select [Send URL Link], URL links to file locations are attached to e-mails.

If [Send URL Link] is selected in [Stored File E-mail Method], a phishing warning may appear after you receive a stored file e-mail, depending on your e-mail application. To prevent phishing warnings appearing after you receive a stored file e-mail, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.

Default E-mail Subject

If an e-mail subject is not entered on the machine's control panel, the default e-mail subject is applied when scan files are sent by e-mail.

Select whether to use the host name or a specified text as the default e-mail subject.

Default: [Host Name]

If you select [Host Name], the host name configured on the [Interface Settings] tab under [System Settings] is applied.