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# SMTP Reception File Delivery Settings

This section describes the SMTP Reception File Delivery Settings menu under Facsimile Features.

When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server.

The authorized e-mail address is compared with the addresses of e-mail originators, as described by the following examples.

- When the authorized e-mail address is set to “@aaa.abcd.com”:

  abc@aaa.abcd.com - accepted

  def@aaa.xyz.com - not accepted

  abc@abcd.com - not accepted

No Error Report is output even when e-mail is discarded.

This function is available on systems that allow routing of e-mail received via SMTP.

1. Press [Facsimile Features].

2. Press [Reception Settings].

3. Press [SMTP RX File Delivery Settings].

4. Press [On].

5. Press [Change].

6. Enter the sending e-mail address to be authorized.

   If you make a mistake, press [], [], [Backspace], or [Delete All], and then enter again.

7. Press [OK].

8. Press [Security].

   If not specifying the security function, proceed to step 11.

   Security is set to use S/MIME authentication. For details about the security settings, consult your administrator.

9. Select the security functions.

   To specify encryption for documents for delivery, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator.

   To attach a signature to documents for delivery, press [Signature]. For details about Signature, consult your administrator.

10. Press [OK].

11. Press [OK].

12. Press the [User Tools/Counter] key.

- Select [Encrypt All] in the encryption settings and encrypted e-mail is sent regardless of the encryption settings in [Security]. For details about encryption, consult your administrator.

- The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator.

  - If [Set Individually] is set:

    You can set [Signature] in [Security] and attach an electronic signature to e-mail for every transmission.

  - If [Do not Use Signatures] is set:

    Even if you press [Security], [Signature] does not appear.

  - If [Use Signatures] is set:

    An electronic signature is attached when you send e-mail. The [Signature] setting in [Security] cannot be cancelled.