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# Machine Status Notification by E-Mail

Whenever a paper tray becomes empty or paper is jammed, an e-mail alert is issued to the registered addresses to notify the machine status.

For this notification, you can make the e-mail notification settings.

Notification timing and e-mail content can be set.

- Depending on your e-mail application, a phishing warning might appear after you receive an e-mail message. To prevent phishing warnings appearing after you receive e-mail from a specified sender, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.

The e-mail notification functions you can set are as follows:

- Auto e-mail notification

  Information including the machine status is automatically sent by e-mail. Before you use this function, register the e-mail address to be used.

- On-demand e-mail notification

  Information including the machine status is sent by e-mail when a request e-mail from the administrator is received.

The information that can be notified by auto e-mail notification is as follows:

- Call Service

- Out of Toner

- Toner Almost Empty

- Paper Misfeed

- Cover Open

- Out of Paper

- Almost Out of Paper

- Paper Tray Error

- Output Tray Full

- Unit Connection Error

- Duplex Unit Error

- Waste Toner Bottle is Full

- Add Staples

- File Storage Memory Full Soon

- Device Access Violation

- Replacement Required: Print Cartridge

- Replacement Required Soon: Print Cartridge

- Toner Almost Empty (Remaining Level Selectable)

Log in to Web Image Monitor in administrator mode.

In the menu area, click [Configuration].

Under "Device Settings", click [E-mail].

Make the following settings:

- Administrator E-mail Address: Specify the administrator's e-mail address. On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.

- Create Email Signature: Specify the signature appended to e-mails sent from the machine.

- Items in the Reception column: Make the necessary settings for sending and receiving e-mail.

- Items in the SMTP column: Configure the SMTP server. Check your mailing environment, and then specify the necessary items. You can also perform mail authentication for the SMTP server.

- Items in the POP before SMTP column: Configure the POP server. Check your mailing environment, and then specify the necessary items. You can also perform mail authentication for the POP server.

- Items in the POP3/IMAP4 column: Configure the POP3 or IMAP4 server. Check your mailing environment, and then specify the necessary items.

- Items in the E-mail Communication Port column: Configure the port to be used for access to the mail server.

- Items in the Fax E-mail Account column: Specify these items if you want to use on-demand e-mail notification.

- Items in the E-mail Notification Account column: Specify these items If you want to use e-mail notification.

Click [OK].

Click [Logout].

Quit Web Image Monitor.

- For details about the login user name and password, consult your network administrator.

- The Web browser might be configured to auto complete login dialog boxes by retaining user names and passwords. This function reduces security. To prevent the browser retaining user names and passwords, disable the browser's auto complete function.

- For details about the settings, see Web Image Monitor Help.

- For details about Web Image Monitor, see "Using Web Image Monitor".

- Using Web Image Monitor

Related topics

Setting the Account for E-mail Notification
Mail Authentication
Auto E-mail Notification
On-demand E-mail Notification
Format of On-demand E-mail Messages